Setting up and hosting a Live Stream

Broadcast live to colleagues in teams, spaces or even the entire company with interactive chat and engagement!

Technical Requirements:

• When planning a Live Stream to more than 5,000 people, please provide Workvivo with at least 1 week's notice and the breakdown by audience location. This will ensure your live stream will broadcast seamlessly. You can contact support@workvivo.com to notify us of the above.
• Fair usage applies for our live stream capability.
• Your technical team may need to open certain ports to allow live streaming to
  work on your corporate network.
• Please check that you have a strong internet connection to ensure you have a successful live stream as lagging may occur if the connection is weak or interrupted.

Device(s): Web, Mobile 

Roles / Permissions: System Admin/Livestreamer

How to enable Live Stream on your account

Please reach out to your Customer Success Manager to enable this setting on your account.

Once the setting has been enabled any system admin can grant this permission to other users on the account. 

Assigning Live Stream permission to other users

1. Click into administration and find the user you wish to grant the permission to. 
2. Select edit and click on security from the side menu. 
3. Click on grant role and find 'Livestreamer' from the drop down menu. 
4. This user can now start a Live Stream from both web and mobile.

You will now see the Livestream option on the left hand side of the users activity feed on web.

Starting a Live Stream on Web and Mobile

Web

1. Click start livestream and select the device for both mic and camera. 
2. On the next screen there are some options along the bottom of the screen. 
   • The 'info' allows you to edit the name of the live stream. This is what displays when the live stream is posted so you might want to edit this to make it more relevant. 
   • Select an audience for the stream. This audience can be everyone, spaces, teams or your followers.

Hosts

If you have the 'livestreamer' permission on your account you can start a Live Stream and be the main host. 

You can also use the delegate feature to delegate into another account if you wish to host the Live Stream as a particular alias such as 'Internal Comms' or if you are hosting the Live Stream as the CEO. 

External Co-Hosts 

• • • Co-hosts: Invite additional livestream hosts if you wish for it to be a dual-hosted livestream. Please note the co-host must be added to the platform in order to be a co-host. You can invite an external user to be a co-host as long as they have been added as an 'external user' to the platform. 
    • Inviting external co-hosts requires an additional setting, please submit a request via the Help Center to enable this setting.

1. How many co-hosts can I have? What is the max?
   • The maximum amount of co-hosts is 14 hosts but we recommend 4 for image size. 
2. How many people appear on screen?
   • If there are two hosts there be will be a split in the middle with one host either side of the screen, for three and for four hosts it will display as per the images below. 

1. Is it possible to make myself smaller?
   • It's not currently possible to alter the image sizing on live streams.
2. Can I add more co-hosts midway through?
   
   • Yes you can add more co-hosts midway through the live. 

Recording

• • • By default, recording is ON. Once the live stream ends, the recording is posted to the activity feed of that audience automatically. You can turn recording off by clicking on the 'Rec' button.

Mobile

Starting a live stream from mobile

1. From the activity feed click on the 3 dots on the top right of the screen. 
2. Navigate to the Livestream screen as per the below screenshot.
3. Don't worry you won't be going live just yet!

4. Similarly to web you will have a number of icons along the bottom of the screen to help you set up your stream before going live. 

5. Once you are happy with the settings on your stream you can click 'go live'. 

Note: Depending on your mobile device you are using the layout might look slightly different. 

As people join the stream you can see how many people are watching. Employees can like and comment in an interactive feed!

Learn more about how employees can View a Live Stream.

Check out this article here to see how you can Link a Live Stream to an event.