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Spaces Homepage

Shane O'Sullivan
  • Updated

We have added updated features, enhancements of existing features, and major design and user experience improvements in four key areas.

  • Spaces Homepage - A major user experience overhaul that better organizes and presents spaces, with a particular focus on new categorization capabilities.
  • Space Promotion and Discovery - A range of complementary features aimed at ensuring relevant spaces are promoted to, and discovered by, the right audiences at the right times.
  • In-Space Experience - A significant UI and design update that also includes important functional enhancements for in-space features.
  • Space Creation and Management - A redesigned space configuration flow that makes creating and editing spaces simple, fast, and intuitive.

If these features are not available on your Workvivo, contact your CSM to have them enabled.

New Spaces Homepage

A range of new features aimed at providing the Spaces Homepage with a fresh design, simplified navigation, and more intuitive filtering are now available. 

Spaces Homepage.webp

New features include improved category management, updated space cards, and direct access to Auto-Enrolment settings, all aimed at making it easier to find, join, and engage with relevant spaces.

  • Refreshed Design: A modern visual upgrade brings a cleaner, more engaging layout that enhances readability and overall user experience, and includes new Featured and Trending areas for space promotion and discoverability.
  • Improved Navigation: Streamlined navigation makes it faster to move between key areas within a space.
  • Intuitive Chip Filters: A redesigned chip filter system helps users quickly sort and find relevant content with minimal effort. A Home chip now provides an intuitive and personalized list of relevant spaces.
  • Enhanced Category Management: A more usable category swimlane system view makes it easier to browse categories within the space.
  • Quick Access to Auto-Enrolment Settings: Admins can now manage Space Auto-Enrolment directly from the homepage for greater convenience.
  • Updated Space Cards: New space card layouts present key information more clearly, making it easier to understand what each space offers at a glance.

Accessing Space Auto-Enrolment

With the addition of the new category management area, we have added a Manage Spaces menu; within this menu you can access and configure Space Auto-Enrolment settings.

Auto-Enrolment.webp

Category Management

We've introduced a streamlined way to organize and present Spaces using centralized category management, giving you more control and flexibility over how your homepage is structured.

  • Centralized Control: A dedicated category management area lets you easily create, enable/disable, and edit categories all in one place.
  • Simple Space Organization: Efficiently manage Spaces by adding or removing them directly from the category management area instead of accessing individual spaces.
  • Smarter Homepage Layout: Each category you create automatically generates a chip filter and its own swim lane on the homepage, improving discoverability and navigation.
  • Reflect Your Structure: Build a more intuitive homepage that mirrors how your organization groups teams, topics, or initiatives, making it easier for users to find what matters most.

Managing Categories

With the addition of the new category management area, we have added a Manage Spaces menu; within this menu you can access the Manage Categories page.

On the Manage Categories page, you can view a table of categories, the number of spaces in each category, and a preview of the spaces within each category. From this page, you can access each category, add a new category, edit existing categories, and arrange the order in which the categories will be displayed on the Spaces Homepage.

Adding a category

To add a category, complete the following steps.

  1. As a System Admin, go to the Spaces section under the Explore tab.
  2. In the top-right corner of the page, click Manage Spaces.
  3. Click Categories.
  4. In the top-right corner of the Manage Category page, click Add Category.
  5. In the Name field, enter the name for the category.
  6. (Optional) In the Description field, enter a description for the category.
  7. Click Save.

Enabling and Disabling a Category

Configure categories.webp

By default, newly-created categories are disabled. This ensures that the category section and chip filter are not added to the Spaces Homepage before you have had time to refine and configure the category. When the category is ready to be made available, it can be easily enabled.

To enable or disable a category, complete the following steps.

  1. As a System Admin, go to the Spaces section under the Explore tab.
  2. In the top-right corner of the page, click Manage Spaces.
  3. Click Categories.
  4. In the top-right corner of the Manage Category page, click Configure Categories.
  5. To enable a category, enable its toggle switch; to disable a category, disable its toggle switch.
  6. Click Save.

Adding spaces to, and removing spaces from, a category

Adding Spaces to Categories.webp

In addition to adding a space to a category from the Space itself, spaces can now be added to, and removed from, categories from the Manage Categories area. To add a space to, or remove it from, a category, complete the following steps.

  1. As a System Admin, go to the Spaces section under the Explore tab.
  2. In the top-right corner of the page, click Manage Spaces.
  3. Click Categories.
  4. On the Manage Categories page, in the row of the category you want to add space to, or remove them from, click the Ellipsis icon, and then click Add/Remove Spaces.
  5. To add a space, select the space in the list; to remove a space, deselect the space in the list.
  6. Click Save.

Arranging Categories

Configure categories.webp

You can update the order of how categories will appear to users. The All Spaces category cannot be moved, and will always appear as the last category.

To arrange categories, complete the following steps.

  1. As a System Admin, go to the Spaces section under the Explore tab.
  2. In the top-right corner of the page, click Manage Spaces.
  3. Click Categories.
  4. In the top-right corner of the Manage Category page, click Configure Categories.
  5. Drag and drop the categories into the order you want.
  6. Click Save.

Editing a Category

Manage Categories Edit.webp

You can edit the name and description of existing categories. To edit a category, complete the following steps.

  1. As a System Admin, go to the Spaces section under the Explore tab.
  2. In the top-right corner of the page, click Manage Spaces.
  3. Click Categories.
  4. On the Manage Categories page, in the row of the category you want to edit, click the Ellipsis icon, and then click Edit Category.
  5. In the Name field, enter the name for the category.
  6. (Optional) In the Description field, enter a description for the category.
  7. Click Save.

Deleting a Category

You can delete a category, if required. If you delete a category, the spaces within that category will not be deleted but their association with the deleted category will be removed. To delete a category, complete the following steps.

You can easily add spaces to, and remove them from, categories. To add a space to, or remove it from, a category, complete the following steps.

  1. As a System Admin, go to the Spaces section under the Explore tab.
  2. In the top-right corner of the page, click Manage Spaces.
  3. Click Categories.
  4. On the Manage Categories page, in the row of the category you want to delete, click the Ellipsis icon, and then click Delete Category.
  5. Click Delete.

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