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Space Design and Setup

Sarah Ryan
  • Updated

There are many configurations possible when it comes to setting up spaces. 

Choose quality over quantity when deciding on a list of Spaces to create and once you have defined that list, take a look at the design decisions that will help guide your space set up.

Popular Spaces

When deciding on which spaces to create, consider "What communications are regularly issued to staff through different channels today? What communications and information deserve their own space?" 

Common spaces we have seen across customer Workvivo platforms are:

Corporate

  • Sustainability
  • Wellbeing
  • PR / Press Office / News to Share 
  • Social Responsibility
  • Inclusion & Diversity
  • Employee Benefits
  • Health & Safety
  • Leadership Updates
  • Core Values / Strategy 

Community

  • Sports & Social
  • Staff Recognition 
  • External Events - sharing events that staff / customers are welcome to join
  • Life at COMPANY
  • Innovation
  • Job Opportunities
  • Data Protection / Security
  • Buy & Sell
  • Pets
  • Workvivo Tips
  • Canteen

Key Design Decisions

To guide your Spaces Planning and Design activities, there are some key decisions to make for each space:

  1. Should this space be a Corporate or Community space?
  2. If Community, should the space be public or private (or hidden)? Can anyone see the content if they open the space or is the content restricted to space members only?
  3. Is membership optional or mandatory? Can people opt out of / leave the space if they join or are enrolled to the space?
  4. Who will own this space? These people set the direction for the space and are key content contributors. We recommend 1-3 people are promoted to Space Owner/Admin to ensure  regular content.
  5. Who can post content to the space? Just the space owners/admins or every member of the space?
  6. What types of content will space owners / admins need to create?
  7. What categories should be assigned to this space?
  8. Who should be a member of the space? Everyone in the organization / department(s) / locations) / groups of individuals. Is auto-enrolment per Team required?

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Sample Use Cases

Use Case 1: Certain people want to share content with a wide audience, but the content is not mandatory to be seen

Let's take the Press Office team as an example -

  1. Set up a Community public space
  2. Restrict posting to Space Owners/Admins only
  3. Make the space Optional
  4. Enrol relevant teams (departments / locations / everyone)
  5. Promote the relevant members to Space Owner / Admin i.e. the Press Office account or individuals behind this - so that they can post in the space

Use Case 2: Certain people want to share content with a wide audience, but the content is mandatory to be seen
Let's take leadership an example - and the CEO Connects or EI Strategy space

  1. Set up a public space (Corporate if top-down, Community if management / functional) 
  2. Restrict posting to Space Owners/Admins only
  3. Make the space Mandatory
  4. Enrol relevant teams (departments / locations / everyone)
  5. Promote the relevant members to Space Owner / Admin e.g. CEO, CHRO - so that they can post in the space

Use Case 3: Certain people want to share content with a wide audience, but the content is not mandatory to be seen, and others can also contribute to the space

Let's take a Wellbeing Challenge as an example -

  1. Set up a Community public space
  2. Do not restrict posting so that all members can post
  3. Make the space Optional (so people can opt out if not interested)
  4. Enrol relevant teams (departments / locations / everyone)
  5. Promote the relevant members to Space Owner / Admin e.g. Wellbeing Champions

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