Space Creation and Management

We have added new features, enhancements of existing features, and major design and user experience improvements in four key areas.

Space Creation and Management - A redesigned space configuration flow that makes creating and editing spaces simple, fast, and intuitive.
In-Space Experience - A significant UI and design update that also includes important functional enhancements for in-space features.
Spaces Homepage - A major user experience overhaul that better organizes and presents spaces, with a particular focus on new categorization capabilities.
Space Promotion and Discovery - A range of complementary features aimed at ensuring relevant spaces are promoted to, and discovered by, the right audiences at the right times.

If these features are not available on your Workvivo, contact your CSM to have them enabled.

We have updated and enhanced how spaces are created and managed, making it easier to configure, customize, and control the experience from the start. These improvements support more tailored use cases while simplifying the setup process, empowering Space creators to build more purposeful, relevant, and usable spaces, faster and with more flexibility than ever before.

Modern, Scalable Page: The old modal has been replaced with a full-page, user-friendly interface that’s easier to navigate and ready for future enhancements.
Simplified Setup: The new layout is streamlined and more intuitive, reducing setup friction for first-time and experienced users alike.
Clear Structure: Settings are now grouped into three logical sections - About, Features, and Advanced - making it faster to find and adjust the options you need.
More Intuitive Interactions: Improved layout and interaction patterns help users better understand the impact of each setting as they go

Creating a Space

Creating a space has been streamlined into a more intuitive and simplified process. The previous modal has been replaced with a dedicated space configuration page, which is organized into three distinct settings areas: About, Features, and Advanced Settings.

These settings are thoughtfully grouped into sections to ensure a seamless space setup experience, with essential settings prominently displayed at the top of the form, while more specialized settings are neatly tucked away in an accordion-style advanced menu.

About: The user can enter a name and description; branding elements like the space banner & space icon; select the categories for the space; choose the preferred audience; and select the access settings.
Features: The user can select which feature pages they want in the space; choose the default landing page from the enabled feature pages; and update the name of the Links page.
Advanced Settings: The user can configure all other settings for the space. These include: Space type (Corporate or Community); Space membership (Optional or Mandatory); Posting restrictions; whether the space is external; welcome mail settings; acknowledgement settings; and auto-unenroll settings.

Many configurations are optional or have a particular setting enabled by default. This can help with fast space setup. Review the available settings to ensure they best support the purpose of the space. Spaces can be edited after they have been created.

To create a space, complete the following steps.

Go to the Spaces section under the Explore tab.
In the top-right corner of the page, click Create Space.
Upload a Space Banner image. Dimensions: 2000 x 474 px. Supported file types: .gif, .png, .jpg, .jpeg, .jfif. Safe space for text centered: 1290 x 135 px.
Upload a Space Icon image. Dimensions: 200 x 200 px. Supported file types: .gif, .png, .jpg, .jpeg, .jfif.
In the Name field, enter a name for the space.
In the Description field, enter a description for the space.
Click the Categories button and select which categories you want to add the space to.
Click the Preferred Audience button and select the preferred audience for the space.
Under Who can join this space?, select the space access setting: Private; Public; or Hidden.
In the Features section, select the features you want to enable for the space.
From the Default page when entering the space dropdown, select the default landing page for the space from the currently-enabled features.
In the Advanced Settings section, click View Advanced Settings.
Select the Type.
Select the Membership.
From the Select who can post to the Feed? dropdown, select an option.
From the Select who can post in the Q&A? dropdown, select an option.
Under Is this space open to external users?, select an option.
Under Further Options, configure additional settings as required.
Click Save.

After you have created a space, you can edit it from the Admin menu within the space.

Flexible Feature Controls

Full Feature Toggle Control: Every space feature - including the Feed - can now be enabled or disabled based on the requirements for the space.
Custom Landing Pages: Choose any enabled feature to act as the space’s default landing page for a more relevant initial experience.
Rename the Links Section: Give the Links section a custom label to better match the space's purpose.
Supports More Diverse Use Cases: These changes make it easier to create purpose-driven, non-generic spaces - from project hubs to resource libraries - that feel more tailored to your community’s needs.