Skip to main content

Creating & Publishing Pages Using New Builder

Gary Forde
  • Updated

Our new Page builder introduces a modern, block-based content editing experience in Workvivo. It enables administrators to create professional, mobile-first Pages using a drag-and-drop interface with flexible content blocks, structured layouts, and real-time preview.

This enhancement significantly improves the usability, flexibility, and scalability of Pages for admins and content creators both within the Pages feature and when creating Pages within Spaces. 

Note: The process outlined below also applies to creating Pages within Spaces. 

Step 1: Create a New Page

  1. On the top Navigation bar, click Explore → Pages
  2. Click + Add Page
  3. Select New Page
  4. Next you can choose to either:
    • Build from the blank page 
    • Start with a template

Note: For this example we'll focus on building from a blank page - more details on Page Templates here. 

Screenshot 2026-02-23 at 16.56.23.png

Step 2: Add Content Blocks

On the left-hand sidebar, click on Components to reveal the array of content blocks, including: (explore the full list)

  • Text
  • Image
  • Video
  • Embedded Content
  • Expandable / Collapsible Section
  • Document
  • Columns
  • Buttons

Here you can also:

  • Drag blocks to reorder
  • Resize supported blocks
  • Collapse sections to manage long pages
  • Align images left, right, or centred
  • Wrap text around images
image (5).png

You can now adjust the width of the page, and how it displays to users. Along the top markdown bar, there is now an option to keep the width as default, update to Medium or Full width. Click <-> icon to select best fit for each page.

Screenshot 2026-05-11 at 14.54.39.png

 

Column Widths

You can add up to 3 columns to a page and resize each column's width to suit your layout.

  • To resize a column, click and drag the resize handle between columns.
  • To add a column, click the ⋯ menu named Component Settings above the top right of the columns. From here, select Add Column.
  • To delete a column, hover over the column, click the ⋯ menu, and select Delete.
Screenshot 2026-07-09 at 11.31.30.png
Screenshot 2026-07-09 at 11.31.37.png
Screenshot 2026-07-09 at 11.35.04.png

 

Button Alignment

When adding a button to a page, you can choose whether it is aligned left, centre, or right using the alignment controls in the block toolbar when hovering over the button.

Screenshot 2026-07-10 at 18.43.00.png

 

Document Component

The Document component allows you to add a document to a page so viewers can download it directly. Documents can be displayed in two styles:

  • Card - displays the document as a card with a file type icon and download button.
  • Text - displays the document as an inline link with a download icon.

To add a document to a page:

  1. Click into a content block and type / to open the insert menu or use the + icon in the toolbar. 
  2. Select Document from the list.
  3. Upload or select the document you want to add.
Screenshot 2026-07-09 at 14.55.03.png
Screenshot 2026-07-09 at 15.08.27.png

Step 3: Upload Media

Within Image or Video blocks:

  • Upload media from your device
  • Select previously uploaded assets
  • Insert platform-hosted content
Screenshot 2026-02-23 at 16.58.43.png

After an image has been added to the Page, you can now:

  • Resize the image to Small, Medium, Large or Full or indeed a custom size by clicking and dragging either side of the image's borders. 
  • Add a link to the image (Click ... then 'Add Link').
  • Select whether you want the link to open in a new tab.
Screenshot 2026-05-11 at 15.14.25.png
Screenshot 2026-05-11 at 15.07.44.png

Video & Embed Resizing

Similar to image resizing, you can resize video and embedded content blocks by selecting the block and choosing a size from the options displayed at the bottom: Small, Medium, Large, or Full.

Screenshot 2026-07-10 at 17.10.41.png
Screenshot 2026-07-10 at 17.10.53.png

Step 4: Manage Page Structure

To assign a parent page:
  1. On the top right hand side, click Options → Move Page
  2. Select a Parent Page
  3. Save changes with Move Page

You can also rearrange pages by dragging and dropping via the Navigation sidebar

Screenshot 2026-02-23 at 17.00.53.png

Step 5: Preview Your Page

You can now preview how your page renders on desktop and mobile with the preview mode. This is helpful to validate your formatting before publishing.

  1. On the markdown bar, navigate to the mobile icon on the right hand side, click Toggle Mobile Preview
  2. To click back to the desktop editor / preview, click the icon again
image (6).png

Do Not Translate

The Do Not Translate feature allows Page Editors to mark specific words or phrases that should not be automatically translated when viewers use the page translation feature. This gives editors precise control over which content remains in its original language, for example, brand names, technical terms, or code snippets.

To mark text as Do Not Translate:

  1. Select the word or phrase you want to protect from translation.
  2. Click the 禁 (Do Not Translate) icon in the page toolbar.

The marked text will remain in its original language when viewers switch the page to another language.

Screenshot 2026-07-09 at 21.02.25.png

Publishing Your Page

Pages in Workvivo can exist in two states:

  1. Draft
  2. Published

Saving as a Draft allows you to:

  • Save progress at any time
  • Exit and return later
  • Continue editing before publishing

Publishing a Page makes it visible to end-users based on its visibility settings. Once you have completed the above steps and are happy with how it looks, simply click on the Publish button.

Screenshot 2026-02-23 at 17.02.35.png

Making changes to a published page is easy, simply navigate to the page, click on Options → Edit Page, make your changes and click on Republish.

Changes become visible immediately after republishing. 

Version History

Workvivo Pages automatically saves a version each time you select Save as Draft or Publish. You can view, browse, and restore previous versions at any time.

Note:

  • Version history is available for pages built using the New Builder only.
  • Versions are saved on Save as Draft or Publish, but are not autosaved.
  • Version History feature is on a go-forward basis. Therefore only versions created after the feature was released can be accessed.

Last Edited Information

The page header displays when the page was last edited, so readers can see at a glance how current the content is. 

Screenshot 2026-07-15 at 14.12.00.png

 

Viewing Version History

 Version History is accessible to Page Editors while in edit mode.

  1. Navigate to the Page you want to review.
  2. Open the overflow menu (⋯) in the top-right corner.
  3. Select Version History.
  4. Browse the chronological list of versions. Each entry shows the date, time, and name of the editor.
  5. Click any version to open it in read-only mode.
Screenshot 2026-07-13 at 17.08.01.png

 

Restoring a Previous Version

  1. Open Version History (steps above).
  2. Hover over the version you want to restore and click the ⋯ menu.
  3. Select Restore this version.
  4. Confirm when prompted.

Note: The ⋯ menu also includes a Delete option to remove a specific version from the history.

 

Screenshot 2026-05-11 at 12.08.22.png

 

Named Versions

Editors can label key versions for easier reference

  1. Open Version History.
  2. Hover over the version you want to name and click the ⋯ menu.
  3. Select Name this version.
  4. Enter a name and click Save.
Screenshot 2026-05-11 at 12.04.25.png

End-User Experience with Published Pages

Published Pages support a modern user experience, including:
  • Clean reading layout
  • Expandable sections
  • Mobile-optimised design
  • Search indexing

 

Related articles