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Overview of Pages in Workvivo

Gary Forde
  • Updated

Pages in Workvivo allow organizations to create structured, visually engaging, and easily accessible hubs of information. They serve as the foundation for your company’s knowledge base - ideal for sharing policies, onboarding materials, or internal guides. 

Our new Page builder introduces a modern, block-based content editing experience in Workvivo. It enables Page creators to build professional, mobile-first Pages using a drag-and-drop interface with flexible content blocks, structured layouts, and real-time preview.

This enhancement significantly improves the usability, flexibility, and scalability of Pages for admins and content creators.

HTML Pages remain supported and can coexist alongside this new Page builder experience. 

Device(s): Desktop & Mobile

Roles / Permissions:

  • Permission: Edit Page 
  • Roles: Admins, Editors, Space Managers

Use Cases

Pages can be used in many ways to centralise and share key company information.

  • Company Information: Create “About Us” or “Mission & Vision” pages to help employees understand your organization’s purpose and culture.
  • Leadership Team Overviews: Introduce executives and department heads with bios, photos, and contact details to make leadership more approachable.
  • HR & IT Hubs: Centralise policies, benefits, troubleshooting guides, and FAQs so employees can easily find essential resources.
  • Cross‑Company Initiatives: Promote programs like wellness, referral, or sustainability initiatives with engaging visuals and clear calls to action.
  • Training & Development: Host learning materials, certifications, and onboarding content to support continuous employee growth.

Best Practices

To get the most from Pages, follow these best practices to ensure clarity and consistency.

  • Plan Your Structure: Organise content into parent and subpages for intuitive navigation and easy discovery.
  • Use Visuals and Media: Add images, videos, and dividers to make content more engaging and easier to digest.
  • Maintain Consistent Branding: Apply a uniform tone, layout, and design across all pages to reinforce your company identity.
  • Optimise for Mobile: Preview pages on mobile to ensure a seamless experience for all employees, including frontline workers.
  • Keep Content Fresh: Regularly review and update pages to maintain accuracy and relevance, archiving outdated materials when needed.

New Page Builder Experience: What's in the box?

While the HTML builder you're familiar remains available, the new builder experience provides:

  • Drag-and-drop content editing
  • Modular content blocks
  • Adjust page width for optimal content display
  • Real-time desktop and mobile preview
  • Improved page hierarchy management
  • Template creation and reuse
  • Enhanced media handling
  • Improved end-user reading experience

Key Capabilities

  • Add content blocks (text, images, videos, embeds, etc...)
  • Reorder blocks freely
  • Resize supported blocks
  • Expand or collapse sections for better organisation
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Content Blocks

Available blocks include: (explore the full list)
  • Text
  • Image
  • Video
  • Embedded content
  • Expandable / Collapsible sections
image (1).png

Media Handling

  • Upload media directly within the editor
  • Align media left, right, or centre
  • Wrap text around images
  • Embed Workvivo-hosted content
image (2).png

Templates

  • Create reusable templates
  • Save and reuse layouts
  • Import / export templates
  • Maintain layout consistency across Pages
image (3).png

Real-Time Preview

  • See a live preview while editing
  • Toggle between desktop and mobile view
  • Validate layout before publishing

image (4).png

Pages Info & Settings Tab

The Info & Settings Tab allows Pages admins to update the settings of a particular page, including:

  • Audience: Determine if you want to Page to be visible to Everyone (Global) or a certain Team(s)
  • Classification: This allows more control over access and sharing of the Page
  • Allow Page to be accessed with Workvivo AI: Toggle on / off to allow Workvivo AI to access the Page.
  • Related Pages: Select which Pages will show in the Related Pages section at the bottom of the page. 
  • Featured Page: Toggle on / off. Featured Pages appear on the Activity widget on the right-hand side of the main Activity Feed.
  • Standalone Page: Toggle on / off. Standalone pages don't display in navigation for end users / non-admins. 

Additional Resources

We have a series of articles to support you with the new Page experience, including:

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