Global Pages give colleagues quick access to web content across your organisation.
There may be content relevant to all employees that needs higher prominence on your Workvivo platform than Pages within a Space. Examples could be:
- Company information
- Company glossary
- Company Mission, Vision and Values explained
- Leadership team overviews
- Cross-company initiatives etc.
With Global Pages, you have the option to create Pages that are visible to all and easily discoverable, living in the ‘Explore’ tab on the top navigation bar.
Device(s): Desktop and Mobile
Roles / Permissions: Admins, Editor, Global Pages Editor
When to use Global Pages
Global Pages is a suitable content type for displaying more static "top down" big picture Company News.
Global Pages are best used when content:
- Is relevant across the organisation
- Has a long shelf life
- Needs high visibility and easy access
- Supports company-wide initiatives or resources
Examples include: "About Us", "Our Leadership Team", "HR Hub" and "IT Hub" pages.
Take the IT Hub for example: a Global Page could be the way for the IT Team to provide your organisation with access to IT information in an easy to access and consumable way, without the need of managing membership or different content types within Spaces.
Other use cases include ongoing campaign promotion e.g. Great Place to Work campaign, Peer Award Nominations, or an employee referral programme.
Page Management
There are a number of options available to you when looking to manage your Page. To explore these options, navigate to the Page you want to manage, and under 'Options' select 'Edit Page'.
From here, you'll be entered into the editor tab, click on 'Info & Settings' towards the top of the editor. Here you'll have a number of options.
Global Page Audience
You can also set a specific audience on Global Pages. This is particularly useful for content that should have the prominence of a Global Page but is not relevant to everyone across the entire organisation.
In these cases you can simply select an audience for your chosen page using the ‘Audience’ field in the page editor shown below:
Once your audience is set, users outside your selected audience will no longer have access to the specified page. The page will not appear in the Pages side nav or in search for these users. If a user outside your specified audience clicks on a link to the page, they will be presented with the following.
Note:
- Subpages do not automatically adopt the parent page’s audience. However, they will not appear in the side nav for users who cannot see or access their parent page.
- You cannot set an audience on Space Pages. Space Pages are accessible to all of the members of the space they are located in.
Making a Page visible to Workvivo AI
If you want a page to be consumable by Workvivo AI, meaning that it's contents will be returned as part of Workvivo AI outputs, then you can easily do this.
Navigate to the Page you want to include in Workvivo AI content, click 'Edit Page', then across under 'Info & Settings' toggle the 'Allow Page Access with Workvivo AI' to On (Default Off). For more information on Workvivo AI, explore our content.
Creating a Featured Global Page
Editors and Admins can easily create standout Global Pages that appear on the activity feed and in the Spotlight section.
- Click Edit on the Page you want to feature, and under 'Info & Settings' toggle the 'Feature this page' to On (Default Off) - Note: To Toggle On, you must upload a Cover / Featured (HTML) Image to the Page.
Featured Pages will appear in a widget on the right hand-side of your Activity Feed:
In Spotlight, a Featured Pages carousel will appear alongside other promoted content across your organisation:
Moving Pages from Spaces to Global Pages
If you have a great Space Page existing already that you would like to bring to a global level, you can move that Space Page to be a Global Page, using the 'Options' > ‘Move Page’ functionality.
Note: There must be an existing Global Page already created before it can be moved.
Note: Please note once a page has been moved from a Space to the Global Pages section the URL of that page will change. If the URL of this page has been shared externally or hyperlinked anywhere on the platform the link will need to be updated to the new one.
Global Pages On Mobile Device
To access Global pages on your mobile device you must click 'More' on the bottom righthand corner. In the explore section, you will find the 'Pages' option.
Once this is clicked, you are able to view Pages.
The side menu on the right side gives the option to see the separate page for seeing information within the specific Page.
Note: Global pages can not be uploaded from your mobile device, only from a desktop.