Global Pages

Global Pages give colleagues quick access to web content across your organization.

There may be content relevant to all employees that needs higher prominence on your Workvivo platform than Pages within a space. Examples could be:

• Company information
• Company glossary
• Company Mission, Vision and Values explained
• Leadership team overviews
• Cross-company initiatives etc.

With global pages, you have the option to create Pages that are visible to all and easily discoverable, living in the ‘Explore’ tab on the top navigation bar.

Device(s): Desktop and Mobile

Roles / Permissions: Admins, Editor, Global Pages Editor

When to use Global Pages

Global Pages is a suitable content type for displaying more static "top down" big picture Company News.

Global Pages are best used for content that has a longer shelf life and content that is more static, long form, with text and images - content that would typically have been displayed as a web page on an Intranet/CMS, or may have been published as a News Article.

Examples include: "About Us", "Our Leadership Team", "HR Hub" and "IT Hub" pages.

Take the IT Hub for example: a Global Page could be the way for the IT Team to provide your organization with access to IT information in an easy to access and consumable way, without the need of managing membership or different content types  within Spaces.

Other use cases include ongoing campaign promotion e.g. Great Place to Work campaign, Peer Award Nominations, or an employee referral programme.

Page Management

• From Explore, open Pages
• Click ‘Create a Page’ to open the pages editor. From here populate the title, subtitle and page body fields
• Further pages can be created by clicking ‘Create Subpage’ in the ‘Page Management’ section
• Once the page is created and published, you can also access detailed Page Analytics in the ‘Page Management’ section.

For more detailed instructions and tips on creating and editing Pages, please refer to this article.

Note: In the below example, we have selected the "Deck of 2 Cards" template when creating the page. You can find this by going to the Pages editor and selecting 'Insert' > 'Insert template...' and selecting your chosen template from the dropdown menu. For the "Deck of Cards" template, images should have dimensions 640 × 275 px or 540 × 230 px.

Global Page Audience

You can also set a specific audience on Global Pages. This is particularly useful for content that should have the prominence of a Global Page but is not relevant to everyone across the entire organisation.

In these cases you can simply select an audience for your chosen page using the ‘Audience’ field in the page editor shown below;

Once your audience is set, users outside your selected audience will no longer have access to the specified page. The page will not appear in the Pages side nav or in search for these users. If a user outside your specified audience clicks on a link to the page, they will be presented with the following;

Note:

• Subpages do not automatically adopt the parent page’s audience. However, they will not appear in the side nav for users who cannot see or access their parent page.
• You cannot set an audience on Space Pages. Space Pages are accessible to all of the members of the space they are located in.

Creating a Featured Global Page

Editors and Admins can easily create standout Global Pages that appear on the activity feed and in the Spotlight section.

• From Explore, open Pages
• Create or edit a Page and tick the box besides "Feature this page" - Note: to select this option, you must upload a Featured Image to the Page.

Featured Pages will appear in a widget on the right hand-side of your Activity Feed:

In Spotlight, a Featured Pages carousel will appear alongside other promoted content across your organization:

Moving Pages from Spaces to Global Pages

If you have a great space page existing already that you would like to bring to a global level, you can move that space page to be a global page, using the ‘Move Page’ functionality.

Note: There must be an existing Global page already created before the page can be moved. 

Note: Please note once a page has been moved from a space to the Global Pages section the URL of that page will change. If the URL of this page has been shared externally or hyperlinked anywhere on the platform the link will need to be updated to the new one. 

Global Pages On Mobile Device 

To access Global pages on your mobile device you must click the avatar on the top left. This reveals a sidebar with the Pages 'option'.

Once this is clicked, you are able to view Pages.

The side menu on the right side gives the option to see the separate page for seeing information within the specific Page. 

Note: Global pages can not be uploaded from your mobile device, only from a desktop.