Billboards

Highlight and display content at the top of the activity feed. Billboards are highly flexible and can reference any type of internal or external content. This comms tool is ideal for promotions, campaigns or important communications - just like a real life billboard!

Device(s): Desktop and Mobile

Roles / Permissions: Admin, Billboard Manager

Creating a Billboard

As an Admin or Billboard Manager, navigate to the Administration section and then to the Billboard Manager.

• Billboards can have four states:
  • Draft - when a billboard has been saved without a publish date (or if the archive date is before the current date)
  • Published - when a billboard is currently active and displaying for users
  • Scheduled - when a billboard has a publish date in the future
  • Archive - when a billboard has expired

• Ten billboards can be on display at any one time
• Each billboard is like a card in a deck, you can have a maximum of five Global billboards and five Team / Space billboards published at any one time - while having a further ten billboards scheduled in the deck
• In total, you can have a total of 20 billboards between the two active states of scheduled and published
• There is no limit to the number of billboards in Draft & Archived states
• To create a billboard, click the “Create Billboard” button.
• From here add: 
  • • Title
    • URL link (this is helpful when promoting an article or external site)
    • Audience (this can be global, spaces or teams)
    • Publish Date/Time
    • Archive Date/Time
    • Billboard image (recommended dimensions: 600px x 300px, image appears in 2:1 ratio)
    • Once you are finished, click "Save"

Sorting Billboards

• To sort a billboard from the billboard manager simply click the sort button
• From this screen, drag and drop the billboards into the desired order
• Click “Done” to confirm your choice

Note: Only global billboards in a Published or Scheduled state can be reordered in this manner. Audience based billboards are sequenced based on the chronological order of their published date. 

Viewing the Billboard(s)

• Once there are one or more active billboards setup, the billboards will display for the user above the activity feed
• Billboards will automatically rotate every five seconds in a billboard carousel but can be manually rotated by clicking the right and left arrows
• Global billboards will always take priority and will display first in the carousel according to their order
• Audience specific billboards (such as those set to a space or team audience) are tailored to the end user and will display in the carousel after global billboards and according to their publish date.
• Clicking on a billboard image will open a new tab in your browser and redirect you to the URL provided for the billboard - this could be a piece of Workvivo content such as an update, event, article, podcast, or a link to an external website or third-party tool

Example:

In the following example, the user is member of the “Dublin” location / team and is also a member of the “Podcast Club” space.

Therefore, when the user is served billboard content, it will be in the following order:

1. March Company All Hands - even though this has a later publish date than the others, it is a global billboard and therefore takes priority.
2. Podcast of the week - this is the first audience based billboard to be published chronologically.
3. Dublin Office Coffee Morning - this is the last audience based billboard to be published chronologically.

Note: The user won't see the Cork Office Coffee Morning billboard as they are not part of this team.

Editing / Archiving / Deleting Billboards

• To edit a billboard, simply click the dot menu on the on the row for the billboard you want edit and select the edit option
• To archive a billboard, it must be in either the draft, published or scheduled state. Click the dot menu on the on the row for the billboard you want archive and select the archive option
• To delete a billboard, it must be in the archive state. Once a billboard is archived click the three dots menu on the on the row for the billboard you want delete and select the delete option

Billboard Analytics

To view content analytics on a billboard, from the billboard manager click the analytics icon.

Using Billboards on Mobile Device 

The only way to post/edit a billboard is on a desktop, however they will show up on your mobile device within the activity feed. 

You can interact with billboards through your mobile device by clicking on them. Billboards do not rotate on the UI, a user can swipe to see additional billboards.