HQ - Widget Catalogue, Use Cases & Best Practices

The Widget Builder offers a growing catalogue of 20+ widgets across seven categories, each designed to help you create a homepage that informs, connects, and empowers your workforce. This article provides a detailed inventory of every available widget, practical use case examples to inspire your page designs, and best practices to help you get the most out of Custom Landing Pages.

Whether you are building your first Custom Landing Page or looking to refine an existing one, this guide will help you choose the right widgets for your goals and arrange them for maximum impact.

Device(s): 

• Editing is available on Web only.
• Mobile users can view widgets on published pages but cannot edit them

Roles / Permissions: 

• Admin - Full access to create, edit, publish, and delete all widgets.
• Spotlight Manager - Can create and manage widgets for teams they belong to.
• General Access Employee - View-only access based on audience targeting.

Availability: 

Widget Builder is available as a standard product feature to all Workvivo customers following being made generally available at end-July 2026. Please reach out to your Workvivo point-of-contact to avail of the feature.

Widget Catalogue and Inventory

The widget catalogue is constantly evolving. The most up-to-date list of available widgets is always found in-product.

Media

Use media widgets for storytelling and recurring content. Pair featured podcasts with audience-targeted teams. Avoid overloading the top of your page with competing media widgets.

• Featured Podcast - A single featured podcast item, ideal for editorial hero content such as a CEO monthly briefing. Available as full-length or grid. Non-picker.
• Latest Podcasts - Surfaces the most recent podcast items for always-fresh discovery. Available as full-length or grid. Non-picker.

Productivity

Prioritize high-frequency tasks and tools. Use Journeys for guided sequencing such as onboarding or manager enablement. Avoid duplicating the same links across multiple widgets.

• Quick Links - A custom set of links or an app folder, supporting up to six links. Available as full-length or grid with Bento, Boxed List, or Grid layout styles.
• Featured Apps - A curated selection of apps displayed in a carousel format. Available as full-length or grid. Example use: highlight new intranet apps or benefits enrollment tools.
• Starred Apps - Displays the viewer's personally starred apps in an auto-scroll carousel. Available as full-length or grid.
• Featured Documents - A curated documents carousel. Available as full-length or grid. Example use: quarterly templates or policy packs.
• Surveys & Forms - Selected surveys or forms displayed in a carousel. Picker-enabled. Example use: a pulse survey with an expiry date.
• Journeys - Selected journeys for guided employee experiences. Picker-enabled. Example use: onboarding journeys or manager enablement programs.
• HQ Agent - Provides agentic search and Q&A access. Requires the HQ Agent add-on. Grid only.

Stay Informed

Reserve featured placements for high-importance communications. Use pickers for editorial control over what appears. Avoid overusing "featured" status - if everything is featured, nothing stands out.

• Featured News - Surfaces featured news content automatically. Non-picker. Example use: Executive announcements.
• Upcoming Events - Displays upcoming featured events automatically. Non-picker.
• Featured Pages - Surfaces featured pages. Non-picker. Example use: a benefits hub during open enrollment.
• Events - A picker-enabled widget displaying selected events in a carousel. Example use: region-specific events.
• News - A picker-enabled widget displaying selected news items in a carousel. Example use: bundled transformation updates.
• Billboards - Image-plus-CTA cards supporting up to five items per widget. Example use: an open enrollment campaign, quick access to a third-party website.
• Pages - Selected knowledge pages displayed in a carousel. Picker-enabled.
• Trending Hashtag - Surfaces trending hashtags and topics. Available as full-length and grid.

Connect

Use Connect widgets to increase participation and discovery. Target by audience for relevance. Do not rely solely on trending content for critical messaging - trending content surfaces organically and may not always align with your priorities.

• Trending Spaces - Displays trending spaces in a carousel. Example use: boost joins for a hackathon community.
• Posts - Selected posts with search-enabled selection and carousel display options.
• Spaces - Selected spaces displayed in a picker-enabled carousel. Example use: onboarding starter spaces for new employees.
• My Team - Displays the viewer's own team members based on department. Grid only.

Utilities

Use utility widgets for practical, time-sensitive information. Keep titles explicit so employees know exactly what the countdown or timer refers to. Do not over-prioritize utility widgets above core communications content.

• Countdown Clock - A countdown to a target date with an optional reveal link. Grid only. Example use: a company kickoff countdown with a destination link.

Integrations

Use integration widgets to reduce app-switching and bring daily tools directly into the Workvivo homepage. 

Choose widgets based on your organization's primary productivity ecosystem (Google Workspace or Microsoft 365). Avoid adding redundant mail or calendar widgets from both ecosystems. These are daily utility widgets, not campaign widgets.

Note: Integration widgets are grid only and require no extra configuration beyond OAuth authentication. Translation wrappers are disabled for integration widgets.

• Gmail - Displays the viewer's Gmail inbox.
• Google Calendar - Displays the viewer's Google Calendar.
• Google Drive - Provides access to the viewer's Google Drive.
• Outlook Mail - Displays the viewer's Outlook inbox.
• Outlook Calendar - Displays the viewer's Outlook Calendar.
• OneDrive - Provides access to the viewer's OneDrive

SEER

Use SEER widgets where measurement drives action. Align their visibility with active survey windows. Avoid displaying broad metrics without context. 

Top Tip: Remove or archive SEER widgets after the survey cycle ends to keep the page relevant.

Note: SEER widgets are grid only and require a SEER license.

• Engage and Score - Displays a headline engagement score, ideal for leadership pulse dashboards.
• Response Rates - Shows SEER survey response rates for admins and managers monitoring participation.
• Survey Status - Provides survey lifecycle and countdown visibility for employees.

Widget Use Case Examples

Major Event (e.g. Company Kickoff)

When to use: Time-bound, high-visibility events with short-term urgency.

Space relationship: Use a permanent event Space for ongoing content and conversation. Use the Custom Landing Page for promotion, operations, and driving attendance.

Campaign or Transformation (e.g. AI Transformation)

When to use: Strategic initiatives that need sustained awareness and repeat engagement over weeks or months.

Space relationship: Use a campaign Space for long-term conversation. Use the Custom Landing Page to drive visibility and adoption.

Departmental Hub (Always-On)

When to use: Functions like IT, HR, or Finance that need ongoing access to services, tools, and key information.

Space relationship: Use a department Space as the persistent home for team content. Use the Custom Landing Page as the structured front door.

Knowledge Base Front Door

When to use: Organizations that need a clear entry point for trusted answers across multiple spaces and content sources.

Space relationship: Knowledge lives across multiple Spaces. The Custom Landing Page aggregates and curates the most important resources.

Best Practices

• Lead with impact - Use the header zone for your most important message or campaign - it is the first thing employees see.
• Keep it balanced - Avoid overcrowding the dashboard grid. A focused selection of widgets is more effective than filling every available slot.
• Target wisely - Use audience targeting to show the right content to the right people. Not every widget needs to be visible to every employee.
• Mix content types - Combine storytelling widgets (News, Posts, Podcasts) with utility widgets (Quick Links, Apps, Documents) to keep the page both engaging and functional.
• Review analytics - Use widget analytics to identify top-performing widgets and retire or reposition underperforming ones.
• Stay consistent - Use similar styles, naming conventions, and layout patterns across tabs and pages for a cohesive experience.

Related Articles

• HQ - Widget Builder
• HQ - Custom Landing Pages
• HQ - Persistent Top Navigation
• Overview of Seer