User Roles – Workvivo Help Center

About User Roles

Workvivo supports User Based Access Control (UBAC), e.g. only an “Admin” and “Editor” can publish global News Articles and Events.

Refer to our System Roles and Access Control Matrix below, when deciding who should have which role and which permissions.

What roles are available?

For the full list, see the table below. The main roles are:

General Employee - everyone has the General Employee role by default
Admins - this is the role with the most permissions available, a few Admins are typically required for overall platform management
Editors - a few Editors should be assigned, these are the people responsible for posting global news articles and sharing events. They can also support Admins with managing pinned posts on the main activity feed
Space Manager - 1 to 2 Space Managers should be assigned to support overall Spaces management and Space Owners / Admins in their roles. They can manage a space without being a member of that space. Note: If the space is Private, they cannot see its content
Moderators - 1 to 2 moderators are recommended to support Admins with moderation activities. They can delete any update from the main activity feed (updates, shout-outs, goal/value update), excluding Articles. If a post is reported, Moderators will get notified and have authority to review and delete the post if appropriate. See our Reported Posts article for more information.

Role	Permissions
General Employee Access	Can view, like, comment, and post to the permitted audience.
Admin	Create and Edit All Articles Edit Org Goals & Values Create & Edit All Events Publish Articles on behalf of Others Post Globally Pin Global Posts Manage Space Categories Moderate Activities (Manage Reported Posts, Delete Others' Posts) Make Links Shareable (Social Advocacy) Edit Apps and Documents Manage Awards Manage Surveys Manage Space Access Invite Space Members Invited Space Members View Space Analytics Edit any Space Archive a Space Schedule Posts Create & Edit Badges Assign & Revoke Badges Manage Podcasts Create Zoom Webinar Enrol User To A Space Manage Space Question and Acknowledgement Set up Delegate Access for Others View Content Analytics
Editor	Create & Edit Global and Team Articles Create & Edit Global and Team Events Post Globally Pin Global Posts Schedule Posts Manage Podcasts Create Zoom Webinar Edit Global Pages Manage Content Calendar Manage Campaigns Manage Featured Articles
Org Goal Editor	Edit Org Goals & Values
Moderator	Moderate Activities
Event Editor	Create and Edit Global, Team and Space Events
Article Editor	Create and Edit Global, Team and Space Articles
Space Manager	Manage Space Access for all spaces Invite Space Members View Space Analytics Edit Space Archive Space Enrol User(s) To A Space
Badge Admin	Create Badges Edit Badges Revoke Badges Assign Badges Delete Badges
Global Pinning	Pin Global Posts and Manage Pinned Posts
Podcast Manager	Manage Podcasts
Post Scheduler	Schedule Posts
App Launcher Editor	Add and Edit Apps and Documents
People Admin	Add, Edit and Remove People Cannot Grant / Revoke roles from Users
Space Approver	Approve Spaces
Post Acknowledgements Manager	Manage Acknowledgement Posts
Developer	Granting a user the Developer role allows them to create API Apps. Those Apps can be given permissions, up to and including Admin permissions so make sure you trust the user before granting them this role.
It Administrator	Manage Authentication Settings
Billboard Manager	Manage Billboards
Content Writer	Edit Articles Submit Content
Media Library Manager	Manage Gallery
Global Pages Editor	Edit Global Pages
Livestreamer	Broadcast Livestream
Newsletter Manager	Create and Edit Newsletters
Tv Dashboard Authenticator	Grants a user the ability to authenticate a Workvivo TV Dashboard

Click here to learn more about Granting Roles to other users.

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