Workvivo supports User Based Access Control (UBAC) with various roles like Admin and Editor who can publish global news and events. Roles include General Employee Access, Org Goal Editor, Moderator, Event Editor, Article Editor, Space Manager, Badge Admin, and many others, each with specific permissions such as managing spaces, creating content, or handling AI and surveys. More details on roles and granting them are available via provided links.
About User Roles
Workvivo supports User Based Access Control (UBAC), e.g. only an “Admin” and “Editor” can publish global News Articles and Events.
Click here to learn more about "Admin" and "Editor" roles
What roles are available?
| Role | Permissions |
| General Employee Access | Can view, like, comment, and post to the permitted audience. |
| Org Goal Editor | Edit Org Goals & Values |
| Moderator |
Moderate Activities Manage V2 Reports |
| Event Editor |
Create and Edit Global Events Create and Edit Team Events for the Teams they belong to Broadcast Event Livestream Create and Edit Space Events for the Spaces they are a member of |
| Article Editor |
Create and Edit Global News Articles Create and Edit Team Articles for the Teams they belong to Create and Edit Space Articles for the Spaces they are a member of |
| Space Manager |
Create community Public, Private or Hidden Spaces Manage Space Access for all Spaces Invite Space Members to any Space View Space Analytics Edit any Space Archive any Space Enrol User(s) To any Space Manage Space Question And Acknowledgment Edit Page Editor Templates Edit Article Editor Templates |
| Badge Admin |
Create Badges Edit Badges Revoke Badges Assign Badges Delete Badges |
| Global Pinning | Pin Global Posts and Manage Pinned Posts |
| Podcast Manager | Manage Podcasts |
| Post Scheduler | Schedule Posts |
| App Launcher Editor | Add and Edit Apps and Documents |
| People Admin |
Add, Edit and Remove People Cannot Grant / Revoke roles from Users |
| Space Approver | Approve Spaces |
| Post Acknowledgements Manager | Manage Acknowledgement Posts |
| Developer | Granting a user the Developer role allows them to create API Apps. Those Apps can be given permissions, up to and including Admin permissions so make sure you trust the user before granting them this role. |
| It Administrator | Manage Authentication Settings |
| Billboard Manager | Manage Billboards |
| Content Writer |
Edit Articles Submit Content |
| Media Library Manager | Manage Gallery |
| Global Pages Editor | Edit Global Pages |
| Livestreamer | Broadcast Livestream |
| Newsletter Manager | Create and Edit Newsletters |
| Newsletter Manager 2.0 | Create and Edit Newsletters 2.0 |
| Tv Dashboard Authenticator | Grants a user the ability to authenticate a Workvivo TV Dashboard |
| Dashboard Manager | Manage Dashboards |
| Say Hi Manager | Manage "Say Hi" |
| Analytics Viewer | View Analytics Dashboards |
| Social Advocate | Make Links Shareable |
| Campaign Manager | Manage Campaigns |
| AI Admin |
Access Text Generative Ai Access Askvivo Ai Access Survey Generative Ai |
| Content Calendar Manager |
Manage Content Calendar Note: Article Editor, Event Editor and Post Scheduler roles are also required alongside the Content Calendar role in order to view articles, events and scheduled posts in the Content Calendar |
| AI Manager | Can access and manage all AI settings within 'Workvivo AI' |
| AI Chat User | Can access the Workvivo AI Assistant |
| AI Compose User | Can access the Compose AI feature |
| AI Surveys User | Can generate surveys using the AI feature |
| Survey Admin | Can create, manage and view analytics on all surveys across the organization. |
| Employee Insights Manager | Manage Employee Insights |
| Survey Manager | Can only manage and view analytics on surveys they have created themselves. |
| Event Creator | Edit Event |
| Journey Administrator | Can create, manage and view analytics on all journeys across the organization. |
| Journey Manager | Can manage and view analytics on journeys they have created themselves. |
| Ai Journeys User | Access Journey Generative Ai |
| Livestream Moderator | Moderate Livestream Chats |
| Frontline User Registration Manager |
Manage Frontline User Registration View Frontline User Registration Activity |
Click here to learn more about Granting Roles to other users.