A fantastic way to store, organize and share images with all your colleagues on Workvivo!
Device(s): Desktop and Mobile
Roles / Permissions: Media Library Manager
Thousands of images are uploaded to the Workvivo platform every day. In a busy organization, it's easy for this content to get lost on the activity feed over time. When we upload photos from big events such as summer parties or company outings we want a way to easily find, view and socialize these images, regardless of when they were uploaded.
The gallery allows us to do just that! Instead of adding 10+ images to a post which could be easily missed, you can now create an album in the gallery for everyone to see.
The gallery is also a fantastic place to store visual resources such as marketing branding assets.
Accessing the Gallery on Desktop
- From the Resources tab in the top navigation bar, select “Gallery”
- From here you can view albums and standalone images
From this screen or from within an album, you have a number of options:
- View an image
- Create a new album
- Upload an image
- Edit an image
- Move an image and/or album
- Delete an album
- Copy a link to an album
Viewing an Image
- For an expanded view of any image, simply click the image
- From this view you can cycle right or left through all images within that album
Creating an Album
- As an Admin or Gallery Manager, from the main gallery screen (or from within any album), click the “Add New” button
- Select create a new Album
- Choose the location - Top level if it's a parent album/folder or another album if it's a child album
- Provide a Name for your album
- Select the checkbox if any user is allowed add images to the album
- Select the audience - Global or Team(s)
- Click Save
Uploading an Image
- From the main gallery screen (or from within any album), click the “Add New” button
- From the modal, select "Media"
- Choose which album the media should be added to (location)
- To upload an image click the “Add media” button and select image(s) from your local device or drag and drop
- Select the audience - Global or Team(s)
- If saving to an album, the image(s) will inherit the album's audience
- Click Save
Editing an Image or an Album
- To edit an image or album first select it by clicking the checkbox in the bottom right corner of the image/album. Note: only one image/album can be edited at a time.
- An edit icon will appear to the right hand side of the screen - click this icon.
- A modal will appear displaying the current details of the image/album such as name/label, location and audience
- You can now update these details, including the image itself
- Click Save
Moving an Image or Album
- To move an image or album first select it by clicking the checkbox in the bottom right corner of the image/album. Note: Multiple images/albums can be moved at the same time
- A move icon will appear to the right hand side of the screen - click this icon
- A modal will appear displaying the current album/location name, click on this to view a dropdown list of all applicable albums which media can be moved in to Note: You will not be able to move the album to a child album
- Click Save
Deleting an Image or Album
As a general user:
- On an image that you have uploaded, click the three dots on the top right hand corner of the image.
- Select the Delete option
As an Admin:
- To delete an image or album first select it by clicking the checkbox in the bottom right corner of the image/album. Note: Multiple images/albums can be deleted at the same time
- A delete icon will appear to the right of the screen - click this icon
- A confirmation prompt will appear on the screen, confirm that you wish to delete the selected items
- Click Save
- Note: If an album is deleted, all images within the album will also be deleted
Accessing Gallery on Mobile
- On our mobile application select the avatar icon in the top left hand corner
- Press "Gallery"
- From here you can view albums, standalone images and upload up to media 10 images at a time
Adding Images to Gallery on Mobile
- To add images to Gallery on mobile you can click on the "+" icon on the top right of the main Gallery screen, this will add your images to the main "Media" section.
- If you would like to add your images to a specific album you must navigate into the album first and click the "+" icon from within the album.
- From here you will be able to add up to 10 images at a time.
In the example below I am uploading pictures to the Approved Corporate Images album by navigating into the album and selecting the "+" icon on the top right, selecting up to 10 images and clicking "Add" on the top right
Downloading an Image from Gallery
As a general user:
- On an image that you have uploaded, click the three dots on the top right hand corner of the image.
- Select the Download option
As an Admin:
Images can be downloaded from the platform by checking the box next to the image you wish to download and clicking the download arrow on the top right
You can also download images on mobile by clicking on the image and hitting the download arrow on your mobile device.
Note: It's not currently possibly to bulk download images from the Gallery