There are a number of ways you can tailor Workvivo to match your brand.
This guide will detail which areas can be customized through Workvivo's Admin Panel, the image recommendations/requirements, and other tips & tricks!
Themes
Within the Themes area of the Admin Panel, you can configure the following branding items:
- Main Banner Image
- Primary Colour
- Secondary Colour
- Navigation bar Colour ( Optional)
- Company Logo
How to update:
To update the above branding items:
- Navigate to Admin > Themes
- You will see your default branding in the "Default theme" option. It will show as active.
- You cannot edit this theme as it is active.
- To create new branding, click on "Add Theme".
- You can give your Theme a name and begin to edit your branding items.
Additional information on Themes branding items:
1. Main banner:
Please note that the main banner is visible on desktop only and will not be shown on the mobile app.
Specifications:
- Recommended dimensions: 2000px x 474px
- Safe space for key text/imagery: 1290px x 135px centered
- File types supported: PNG, JPG, JPEG, JFIF or GIF < 3MB
- Maximum File Size: 10 MB
Our Top Tips:
To preview a banner image, you can:
1. View a preview from within the Edit theme page. We show you what your theme will look like with each change you make.
2. Upload it to a hidden/private space. Viewing a banner from within the space will appear the same as if it were the main banner on desktop
Go to your Space > Edit Space > Click on the Banner > click Upload > Save. Minimize the use of text or people in images as these can be cropped
2. Primary Colour
A primary color styles key items including:
-
Desktop:
- Desktop navigation bar (default color)
- Posting UI (icons, borders, buttons)
- Borders of all buttons and main color of some buttons
- All icons excluding the navigation bar
- Master text in activity, spaces, news articles, goals/values, analytics, search sections
- Event avatars on activity feed
- Links e.g. @mentions, hyperlinks, hashtags (unless "blue links" is enabled)
-
Mobile:
- Header (default color unless separate navigation bar color is chosen)
- Hamburger menu text and icons
- Posting UI (icons, borders, buttons)
- Item labels in values & people
- Links e.g. @mentions, hyperlinks
- Email Notification Header: The default is the primary color
3. Secondary Colour
A secondary color styles key items including:
- Side-navigation menu denoting the profile option if the menu is open:
- Apps and Docs: 'Featured' status chip & the color of the folder icon:
- Certain borders, such as the border around the events avatar on the feed on the web:
- Please note, the background color of the Mission Statement on the Values page is slightly darker - this cannot be customized:
4. Navbar Colour (Optional)
- This needs to contrast against the white font of labels.
- Please note that white font labels are not customizable.
- If you do not customize your navigation bar color, it will default to 90% of your Primary Color.
5. Company Logo
Dimensions: Minimum width 400px File type: JPG, JPEG, PNG, BMP, SVG, WEBP.
For more information on Themes, please refer to: Themes
Additional Customer-Enabled Branding
Personal Profile Banner
Personal profile banners can be set for all users with the same recommended file specifications as the main banner. Please note that they are visible only when viewing a user's profile on both Desktop and Mobile. Read more in this Article!
Specifications:
- Recommended dimensions: 2000px x 474px
- Safe space for key text/imagery: 1290px x 135px centered
- File types supported: PNG, JPG, JPEG < 3MB
- Maximum File Size: 10 MB
Space Icons & Space Banners
Make your Spaces stand out by customizing the space banner and icon.
On desktop, the space icons will appear on the left-hand side of the screen. On mobile, the space icons appear at the very top of the activity feed of each space.
Space Icon Specifications:
- Recommended dimensions: 200px x 200px or 1:1 ratio
- File types supported: PNG, JPG, JPEG, JFIF or GIF < 3MB
Space Banner Specifications:
- Recommended dimensions: 2000px x 474px
- Safe space for key text/imagery: 1290px x 135px centered
- More information and tips in this Space Banner Guide
- File types supported: PNG, JPG, JPEG, JFIF or GIF < 3MB
- Note: Edges on a space banner are cut off on mobile view
Value Icons & Hero Statement
Bring your company Values to life on Workvivo! Employees can tag your company values in posts, creating a stronger sense of purpose and belonging across the entire organization.
Specifications:
Icons
- Recommended dimensions: 200px x 200px
- File types supported: PNG, JPG, JPEG, JFIF or GIF <3MB
- A square image will result in a square shaped value icon, a circular image will result in a circular value icon
Hero Image & Video
- Recommended dimensions for Hero Image: 600px x 300px
- File types supported: PNG, JPEG, JPG, JFIF or GIF <3MB
- Hero Statement Video file type: MP4, MOV < 5GB
- Images will appear in a 2:1 ratio - if a video is also uploaded then the image will display as a cover image
- Note: The Values section cannot be removed from the platform
Badge Icons
Badges are a company-wide way to drive engagement in the workplace and boost employee recognition. You can customize badge icons to correspond with the purpose of the badge.
Specifications:
- Recommended dimensions: 200px x 200px or 1:1 ratio (square)
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
App & Document Icons
Apps and Documents (accessible through the Resources Tab) are windows into the key systems and documents used within your organization every day. You can make Apps easily recognisable by adding icons to them. If no image is added, the default will be the black link icon in the example below:
Specifications:
- Recommended dimensions: 200px x 200px (square)
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
Document Icons
Specifications:
- Recommended dimensions: 200px x 200px (square)
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
Mega Menu Icons
The Mega Menu (accessible from your navigation bar) makes it easier for you and your colleagues to locate relevant resources. You can ensure important links and apps are always front and center by adding relevant icons.
Specifications:
- Recommended dimensions: 24px x 24px
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
- This image will appear before the heading title on the Mega Menu
Useful Links Sidebar Icons
You can create a Useful Links Sidebar Widget for quick access on your Workvivo homepage.
The Widget will be visible on the left-hand side of your feed on desktop only and can be added to in the Admin panel.
Specifications:
- Recommended dimensions: 200px x 200px (square)
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
Team Icons
You can add Team Icons to your teams once your employee data has been added to the platform.
Specifications:
- Recommended dimensions: 200px x 200px (square)
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
Billboards
Billboards enable you to highlight and display content at the top of the activity feed for both desktop and mobile users.
- Recommended dimensions: Min size 600px x 300px
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
- Image will appear in 2:1 ratio
Podcast Cover Image
You can share Podcasts with people through Workvivo! If you are creating your own podcast, you can add a cover image for that podcast. The cover image will also appear in the Podcast Widget on the right-hand side of the feed for desktop users (if enabled).
- Recommended dimensions: min 300px x 300px
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
Gallery
You can use the Gallery feature on Workvivo to store, organize and share images with your colleagues on desktop and mobile.
Specifications:
- File types supported: GIF, PNG, JPG, JPEG, JFIF, MP4, MOV
- We always recommend landscape imagery in Workvivo
- Thumbnails are displayed with a 10:7 ratio on Desktop / 1:1 ratio on Mobile 2:1 aspect ratio landscape images are recommended
- For images with text, we recommend centering the text to avoid any potential cut offs
Featured Image for a Global Page
You can feature a Global Page in a Widget on the right hand side of the activity feed on Desktop.
Specifications:
- Recommended dimensions: 800px x 400px
- File types supported: PNG, JPG, JPEG, JFIF, GIF < 3MB
A Summary of Customizable Images and Recommendations
Note: JFIF works on desktop only.
Customizable Image | Supported File Types | Recommended Dimensions |
Main Banner | GIF, PNG, JPG, JPEG, JFIF | 2000px x 474px, 2:1 Ratio |
Personal Banner | GIF, PNG, JPG, JPEG, JFIF | 2000px x 474px, 2:1 Ratio |
Space Banner | GIF, PNG, JPG, JPEG, JFIF |
2000px x 474px, 2:1 Ratio Safe Space: 1290px x 135px |
Space Icon | GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Article Image | GIF, PNG, JPG, JPEG, JFIF |
1000px x 500px, 2:1 Ratio Safe Space: 620px x 540px |
Event Image | GIF, PNG, JPG, JPEG, JFIF |
500px x 330px, 2:1 Ratio Safe Space: 500px x 255px |
Podcast Image | GIF, PNG, JPG, JPEG, JFIF | 300px x 300px, 1:1 Ratio |
Global Page Featured Image | GIF, PNG, JPG, JPEG, JFIF | 800px x 400px, 2:1 Ratio |
Values Icon | GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Document Icons | GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Mega Menu Icons | GIF, PNG, JPG, JPEG, JFIF | 24px x 24px, 1:1 Ratio |
Badge Icon | GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Billboard Image | GIF, PNG, JPG, JPEG, JFIF | 600px x 300px, 2:1 Ratio |
Team Icons |
GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Useful Links Icon | PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Hero Statement Image | GIF, PNG, JPG, JPEG, JFIF | 600px x 300px, 2:1 Ratio |
Hero Statement Video | MP4, MOV | <5GB |
Avatar Image | GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Badge Icon | GIF, PNG, JPG, JPEG, JFIF | 200px x 200px, 1:1 Ratio |
Survey Cover Image | GIF, PNG, JPG, JPEG, JFIF | 600px x 300px, 2:1 Ratio |
Images in Updates / Shout-Outs | GIF, PNG, JPG, JPEG, JFIF | 1280px x 720px (ideal) |
Videos in Updates / Shout-Outs | MP4, MOV | 1280px x 720px, <5GB |
Custom Emojis | GIF, PNG, JPG, JPEG, JFIF | >128KB, Square, Transparent Background, 1:1 Ratio |
Uploading GIF From File | GIF | 1280px x 720px (ideal), <5GB |
Gallery Images | GIF, PNG, JPG, JPEG, JFIF, MP4, MOV | <5GB |
Images in Templates (Articles & Pages) | GIF, PNG, JPG, JPEG, JFIF | Deck of 2 Cards template - recommended sizing: 640 × 275 px or 540 × 230 px, |
What is Safe Space?
We recommend having "safe space" for text and images because we want to ensure responsive desktop viewing. For example, the App Launcher widget and News Article/Event cover images can snap to three different sizes depending on the width of the browser window.
This is the nature of responsive design - people will always view Workvivo on windows of different sizes, there is no set window size unless they’re in full screen.
Other Considerations:
- Spotlight - images from News Articles (including Hero Articles), Events, and Global Pages will be automatically pulled into Spotlight, you do not need to upload separate images for this section